Help center
Timvo guide
Step-by-step instructions for freelancers and agencies. Bookmark this page — it covers every major feature.
Sign in to run the interactive setup tour inside the app.
Agency workspace overview
How Team mode differs from solo freelancer mode.
- Org dashboard is home for agency-owned clients and internal reporting.
- Staff roles: Owner, Admin, Manager, Viewer — set in Settings → Team.
- Contractors are external; they keep a solo Timvo account linked to you.
- Dual-role users can switch between /org and solo / via the banner link.
Org clients & projects
Centralize client work under your organization.
- Create clients under the org — not tied to one person’s solo account.
- Add projects with rates; org staff log time against team clients.
- Services catalog keeps billing codes consistent across projects.
- Share selected work to end clients via portal when appropriate.
Staff time tracking
Employees and managers on payroll.
- Invite team members with admin/manager/viewer roles.
- Staff use the sidebar timer with Team clients filtered first.
- Org Logs show all staff entries on org projects.
- Managers review utilization in Org Reports.
Contractors & invites
Bring freelancers onto specific projects.
- Org → Contractors → invite by email.
- Assign projects; contractor sees them as Org · Client in their timer.
- Contractors submit timesheets; you approve in Timesheets.
- Map contractor project names to org projects for clean reporting.
Timesheets & approvals
Weekly submit → review → approved org time.
- Contractors submit a week from their solo dashboard.
- Managers open Timesheets, approve or request changes.
- Approved entries count as org billable time in logs and reports.
Assignments board
See who is staffed on which engagement.
- Assignments link contractors and staff to active projects.
- Useful for capacity planning and handoffs.
- Update when projects start, pause, or complete.
Org reports
Agency-wide visibility.
- Track billable vs non-billable across the org.
- Compare projects and clients for margin decisions.
- Export insights for finance and account management.
Org settings
Profile, team, and preferences.
- Org profile: name, branding used in contractor-facing emails.
- Team: invite, change roles, remove members.
- Personal prefs: timezone and locale for each staff user.
FAQ
- How many seats are included on Team?
- Team includes 3 seats (owner + 2). Add extra seats on the pricing page when billing launches.
- Can contractors see our other clients?
- No — contractors only see projects explicitly assigned to them.
- Do contractors need their own Timvo account?
- Yes. They sign up (or sign in) and accept your invite; work syncs via project shares and timesheets.
Need more help? Email support@timvo.work